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Small Events Sponsorship 2018-2019 Closed

This grant round has now closed. Submissions closed at 3:00PM 27 July 2018 (AWST).

IMPORTANT: Please read information below to assist you in completing your application online.

Small Events Sponsorship Guidelines

The Small Events Sponsorship program was introduced to encourage small-scale neighbourhood events across Cockburn, such as movie nights, pop-up events and cafés, Christmas carols, food swaps, suburb open days and small fetes. These can be run by local, not-for-profit, incorporated community groups and organisations, to provide activities that benefit residents of Cockburn, in consultation with the City’s Community Development team.

Who can apply?

Organisations based within the City of Cockburn or whom primarily service residents and/or the interests of the City are eligible to apply for funds.

Applications from not-for-profit organisations including sporting, welfare, educational, arts/cultural, youth, seniors, children, ethnic and related groups are eligible to apply.

Applicants must:

  • primarily serve residents of the City;
  • be an established and incorporated not-for-profit organisation (or auspiced by an incorporated not-for-profit organisation) and demonstrate a high level of community support; and
  • demonstrate they are financially sound or key personnel have demonstrated ability to manage the proposal for which funds are being sought.
  • Include a financial and/or in-kind contribution to the project;
  • Identify how their project meets an identified need in line with one of the themes of the City’s Strategic Community Plan.


These sponsorship applications will be open all year-round providing flexibility to groups to gain funding, and will be assessed and notified within a month of the outcome of the application.

What will be funded?

  • Events or activities that will be of benefit to the local community and/or City of Cockburn generally.
  • Events that meet an identified need in line with one of the themes of the City’s Strategic Community Plan.
  • Applications that do not require a commitment to ongoing funding from Council.
  • Applications from schools, P&C's and P&F's for events that will be:
    • accessible to the wider Cockburn community outside of school hours; and
    • able to provide at least 50% or more of the financial contribution to the event.
  • Applications from organisations that can demonstrate a financial or in kind contribution to the event will be considered favourable, as will those who source funding from other sources.
  • Events that do not duplicate an activity already available in the local area.

Key costs eligible to be covered include equipment and venue hire, marketing and promotion, entertainment and supplier costs.

Funds will not be provided for personal items, uniforms, consumables or catering, however may be included as part of the event budget if they are funded by other sources of income.

How much?

The maximum funding available to any one group or organisation in the Small Events Sponsorship category will not exceed $3,000.

Limitations and Conditions

  • There is a limit of one successful application in this category per financial year per organisation.
  • A project or event is only entitled to receive funding from one funding program i.e. you cannot make multiple applications across different categories or financial years for the same project or event.
  • An applicant may successfully apply for and receive funding from two different categories (i.e. Small Events Sponsorship, Community Grants, Cultural Grants, Donations, Sponsorship, Sustainability Grants) per financial year, provided they meet the criteria for the particular category, however, the applications cannot be for the same project.
  • Applicants that have been successful in previous years are eligible to apply provided all previous funding has been satisfactorily acquitted.
  • Funding will not be provided retrospectively for events that have already occurred, or due to occur within two months’ of the application’s lodgement.

Before you apply

Please remember to contact the Community Development area on (08) 9411 3444 during business hours or email before proceeding with an application.


IMPORTANT: Please read the information below to assist you in completing your application online.



On every screen (page of the form) you will find a Form Navigation contents box, this links directly to every page of the application. Click the link to jump directly to the page you want.

You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.


If you wish to leave a partially completed application, press 'save' and log out. When you log back in and click on the 'My Submissions' link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off.

You can also download any application, whether draft or completed, as a PDF. Click on the 'Download' button located at the bottom of the last page of the application form.


You will find a Review and Submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it.

Once you have reviewed your application you can submit it by clicking on 'Submit' at the top of the screen or on the navigation panel. You will not be able to submit your application until all the compulsory questions are completed.

Once you have submitted your application, no further editing or uploading of support materials is possible.

When you submit your application, you will receive an automated confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register.

If you do not receive a confirmation of submission email then you should presume that your submission has NOT been submitted.


You may need to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, or on a storage device.

You need to allow enough time for each file to upload before trying to attach another file. Files can be up to 25MB each; however, we do recommend trying to keep files to a maximum of 5MB – the larger the file, the longer the upload time.


A number of people can work on an application using the same log in details as long as only one person is working at a time. Ensure you save as you go.


Most internet browsers (including Firefox v2.0 and above; Safari; and Google Chrome) have spell checking facilities built in – you can switch this function on or off by adjusting your browser settings.